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Managed Cloud Infrastructure
Pay for Resources. Not Headcount.
Most cloud services charge you per seat — meaning every new employee costs more. Greatmail Managed Cloud works differently. You pay for the infrastructure you need, and your user count never appears on your invoice. Dedicated servers, managed by us, priced by resource — not by headcount.
Why Businesses Outgrow Per-Seat Pricing
As organizations grow, per-seat pricing becomes an increasingly significant line item. A 50-person company on Microsoft 365 Business Basic pays approximately $300/month — a number that scales directly with every new hire, regardless of whether those employees need the full suite of features they are paying for. Managed cloud infrastructure takes a different approach. Rather than billing by the user, you pay for the server resources your environment requires. Your data lives on dedicated infrastructure you control, and adding users does not change your monthly cost.
What Managed Infrastructure Means
Greatmail handles the infrastructure — server provisioning, configuration, monitoring, and maintenance — so you don’t have to. You get the control and economics of dedicated infrastructure without needing an in-house IT team to run it.
- Dedicated server environment — not shared hosting
- Fully managed setup, configuration, and ongoing monitoring
- Predictable flat monthly pricing — no per-seat surprises
- Scales with your resource needs, not your headcount
- Your data stays in your environment — full data sovereignty
Supported Applications
Greatmail Managed Cloud supports a curated set of proven open-source applications across collaboration, email infrastructure, and server management. Each is deployed, configured, and maintained on your dedicated infrastructure.
Collaboration & Communication
- NextCloud — Featured Application — Secure file storage, document collaboration, calendar, contacts, and video calls running on infrastructure you control. No third-party access to your files. No per-seat licensing. A direct functional alternative to Google Workspace and Microsoft 365. See configurations ↓
- Roundcube — A browser-based webmail client that gives your users a clean, familiar email interface without tying you to a SaaS provider. The ideal front end for your managed mail server environment.
- FreeSWITCH — An enterprise-grade VoIP and telephony platform supporting voice, video, and unified communications. Bring your phone system under the same managed infrastructure as your email and collaboration tools.
Email Infrastructure & Marketing
- Postal — A full-featured mail transfer agent for transactional and bulk email sending. Built for organizations that need high-volume, reliable outbound delivery on infrastructure they own — not a third-party SMTP relay.
- PHPList — A mature open-source email marketing and newsletter platform. Run your list management and campaign delivery on your own server with no per-subscriber fees and no sending limits imposed by a vendor.
- PostfixAdmin — A web-based administration interface for Postfix mail servers. Provides an IT-friendly control panel for domain management, mailbox creation, and alias configuration without requiring command-line administration for routine tasks.
Server Management & Security
- CWP (Control Web Panel) — A comprehensive web hosting control panel for managing server resources, hosted domains, DNS, databases, and services from a single interface. Reduces administrative overhead for teams running multiple applications on shared infrastructure.
- OpenConnect — A secure VPN server providing encrypted remote access to your managed environment. Essential for organizations with compliance requirements or distributed teams needing secure access to internal resources.
Additional application deployments available upon request. Contact us to discuss your specific requirements.
Featured Use Case: NextCloud
File Sharing and Collaboration on Your Own Infrastructure
NextCloud delivers the collaboration suite your team expects — secure file storage, shared documents, calendar, contacts, and video conferencing — on a dedicated server environment you control. It is the most widely deployed self-hosted collaboration platform available and a proven alternative to Google Workspace and Microsoft 365 for organizations that have decided their data belongs on infrastructure they own.
Who NextCloud on Managed Cloud Is Right For
- Organizations with privacy or compliance requirements that preclude storing data on third-party infrastructure
- Businesses with 40 or more users where per-seat SaaS costs have become a significant monthly expense
- IT teams that want Google Workspace or M365 functionality without ongoing per-user licensing
- Any organization ready to own its data environment rather than rent access to it indefinitely
Configurations & Pricing
Every deployment includes a dedicated managed server and 1TB of storage for mailboxes and application data. Configurations are built around real-world workloads. All pricing is a flat monthly rate — no per-seat or per-mailbox fees, ever.
| Configuration | Best For | Includes | Monthly |
|---|---|---|---|
| Starter | Teams up to 75 users, moderate activity | Plan A Server — 2 Cores, 4GB RAM, 160GB base storage + 1TB mailbox/app storage |
$570/mo |
| Growth | Growing teams of 75–150 users | Plan B Server — 4 Cores, 8GB RAM, 250GB base storage + 1TB mailbox/app storage |
$760/mo |
| High-Volume | 300+ simultaneous webmail connections | Dedicated Plan B Mail Server + Dedicated Plan A Webmail Server + 1TB mailbox/app storage |
$1,055/mo |
| Enterprise | Large deployments requiring high availability | Plan C Server — 8 Cores, 16GB RAM, 1TB base storage + 2TB mailbox/app storage |
$1,400/mo |
| Email Service Provider | Large email hosting reseller | 4 Plan B Servers + Clustering with load balancer + 8TB mailbox/app storage |
$4,335/mo |
Expansion Options
- Additional RAM — $20 per GB per month
- Additional IP Addresses — $200 per IP address
- Clustering with Load Balancer — $195 per month
- Additional Storage — $275 per TB per month
All configurations are expandable. RAM, storage, and servers can be upgraded without migrating to a new environment.
How It Works
From initial conversation to a live managed environment, the process is straightforward.
- Consult — We start with a conversation about your team size, applications, and requirements. No jargon, no pressure — just a clear picture of what you need and which configuration fits.
- Configure — We provision and configure your dedicated server environment to your specifications. Your chosen applications are installed, tested, and ready before we hand you the keys.
- Go Live — Your environment goes live with Greatmail managing the infrastructure. We handle maintenance and monitoring so you can focus on running your business.
Common Questions
Is this shared hosting?
No. Each customer gets a dedicated server environment. Your resources are not shared with other customers.
What happens when we grow and need more resources?
All configurations are expandable. RAM, storage, and bandwidth can be upgraded without migrating to a new server environment. Your applications keep running without interruption.
Who handles support?
Greatmail manages your infrastructure. Application-level support arrangements are discussed and confirmed during your onboarding consultation.
Can we migrate our existing data?
Yes. Migration planning is part of your onboarding consultation. Most migrations are straightforward and we will walk you through exactly what to expect before you commit.
At what point does managed cloud make more financial sense than SaaS?
For most organizations the crossover point is around 40 to 50 users. Below that, per-seat SaaS pricing is often competitive. Above it, flat-rate managed infrastructure typically delivers meaningful savings — and those savings compound with every new hire.
Ready to Stop Paying Per Seat?
Tell us about your environment and we will recommend the right configuration for your team. No obligation, no pressure — just a straightforward conversation about what fits.
Call us: 1-866-592-6044
Online: Schedule a Free Consultation
